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See all Flows in an Envirionment

  • 1.  See all Flows in an Envirionment

    TOP CONTRIBUTOR
    Posted Mar 31, 2020 03:48 PM
    Hi all,

    I've searched high and low for the answer to this and I'm probably missing something obvious, but how can I see all of the Flows (not workflows) defined for a given environment?

    If I navigate to the solution that contains the Flow in Power Automate, then I can see it no problem, but I have to know which solution to open. If I set myself as an owner for the solution Flow, it does not appear in the My Flows section. Further, if I go to admin.flow.microsoft.com, open the environment and the look at Flows under the resources tab, I don't see the system flow listed. I only see flows that I've created outside of a solution container.

    Any insights?

    ------------------------------
    Steve Platz
    Technical Lead, Sales Operations & Analytics
    Parker Hannifin
    Cary NC
    ------------------------------
    Academy - Online Interactive Learning from Experts


  • 2.  RE: See all Flows in an Envirionment

    SILVER CONTRIBUTOR
    Posted Mar 31, 2020 06:26 PM
    Steve,

    I've found this very frustrating myself, and I discovered this while working with a chief technical architect at Microsoft. He didn't think it was acting correctly at first but confirmed the behavior was by design.

    When I Flows under Resources in the Microsoft Flow Admin Center, I can view all available flows in the environment but cannot open them.

    I have found that I can help myself, though, by creating a solution that has every flow in the environment (manually added, of course). Then each solution will be in its original solution and also the "All Flows" solution. So when searching for a flow to update, you can first go to this new solution to find what you're looking for.

    I'm a bit confused by the behavior, but nonetheless I've found this works to save time searching through solutions!

    ------------------------------
    Chad Althaus
    Bray International, Inc.
    Houston TX
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 3.  RE: See all Flows in an Envirionment

    TOP CONTRIBUTOR
    Posted Apr 01, 2020 04:47 PM
    Hi @Steve Platz,

    This is part of a broader known set of issues still being worked through as Microsoft develops the cutting edge solutions offered by Power Automate: Here a broader list of Known Issues:
    https://docs.microsoft.com/en-us/powerapps/maker/common-data-service/use-solution-explorer#known-limitations

    I'm not aware of a clean way to see all the flows, and am chipping in to learn from others, too.

    ------------------------------
    Ryan Perry
    Business Systems Analyst
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 4.  RE: See all Flows in an Envirionment

    MICROSOFT MVP
    Posted Apr 02, 2020 03:53 AM

    Hi all,

    I agree that there is no ideal way of seeing all flows and it's not the most user friendly way - but there is actually two ways :)

    1. Look in the default solution and filter on flows. All yours flow should be visible there no matter what solution they are in.

    2. Do an advanced find on the entity processes and category modern flow. Downside with this is that you can not open them from here, it's just to see the list of flows - not for looking at the steps in the flow.




    ------------------------------
    Sara Lagerquist
    Power Platform Consultant
    CRM-konsulterna
    Stockholm
    ------------------------------

    Academy - Online Interactive Learning from Experts


  • 5.  RE: See all Flows in an Envirionment

    TOP CONTRIBUTOR
    Posted Apr 02, 2020 07:11 AM
    Hi all,

    Thanks for your insight and suggestions. I'm glad I'm not the only one confused by the slow migration to the Power Platform and seemingly disjointed tools!

    @Sara Lagerquist Thanks for the suggestion of opening up the default solution in ​power automate. That did the trick for allowing me to see all of the flows defined in this environment without opening up each individual solution.

    ------------------------------
    Steve Platz
    Technical Lead, Sales Operations & Analytics
    Parker Hannifin
    Cary NC
    ------------------------------

    Academy - Online Interactive Learning from Experts


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